View the full Student Attendance Policies and Regulations (PDF)
First Day of School
Students are expected to be in attendance on the first day of school. If a student is absent on the first day of school, the parent/guardian must contact the school as soon as possible to report the reason for the absence. Extended family vacation/travel is considered an unexcused absence. Students who have an unexcused absence on the first day of school will need to re-enroll and the District can not guarantee placement at the current school site.
A student shall be excused from school for justifiable personal reasons, including, but not limited to, an appearance in court, attendance at a funeral service of an immediate family member, observance of a holiday or ceremony of his or her religion, attendance at religious retreats, or attendance at an employment conference, when the pupil’s absence has been requested in writing by the parent or guardian and approved by the principal or a designated representative pursuant to uniform standards established by the governing board.
A student with an excused absence from school shall be allowed to complete all assignments and tests missed during the absence that can be reasonably provided and, upon satisfactory completion, shall be given full credit. The teacher of any class from which a pupil is absent shall determine, pursuant to the regulations of the governing board of the school district, what assignments the pupil shall make up and in what period of time the pupil shall complete those assignments. The tests and assignments shall be reasonably equivalent to, but not necessarily identical to, the tests and assignments that the pupil missed during the absence.
Attendance at religious retreats shall not exceed four hours per semester. See “Absences for Religious Exercises or Holidays” below.
Absences Due to Student Illness
Absences due to illness, including a doctor's appointment during the school day, may be considered verified in the following ways:
- Physician's verification via note, email, or fax
- School Nurse/Principal's exchange with parent/guardian via a phone conversation, on site visit, email or written note
- Visit to the student's home by the Principal/School Nurse or any other investigative method which establishes the fact that the student was absent for the reasons stated
Students are encouraged to always bring a physician's note when possible if an appointment interferes with any part of a school day.
When a student has had seven absences or tardies (late arrival of 30 minutes or more) for illness, which were not verified in the ways listed above, further absences or tardies for illness may require verification by a physician or qualified medical personnel (see number 1). Failure to provide verification may result in unexcused subsequent absences.
Absences for Religious Exercises or Holidays
Student absence for religious instruction or participation in religious exercises may be considered excused. In order to receive an excused absence for participation in a religious exercise or holiday, advance written request by the parent/guardian must be submitted to the school site. Failure to provide the advance written request will result in your child receiving an unexcused absence.
Any pupil subject to compulsory full-time education who is absent from school without valid excuse three full school days in one year or tardy or absent for more than a 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district. (Education Code 48260)
A student who is habitually truant, irregular in school attendance, or habitually insubordinate or disorderly during attendance at school may be referred to, and required to attend a school attendance review board (SARB) program, a truancy mediation program established by the district attorney or the probation officer, or a comparable program deemed acceptable by the district’s attendance supervisor. (Education Code 48263, 28364.5)
The potential effects of unexcused absences are:
- Student report cards may be noted incomplete
- Student grades may be affected
- Students will not be allowed to “make-up” missed assignments
- Truancy notification letters are sent to families as unexcused absences are accumulated
- A truancy letter will be sent when your child accrues three (3) unexcused absences of 30 minutes or more in a school year
- A habitual truancy letter will be sent when your child accrues five (5) unexcused absences of 30 minutes or more in a school year
- Required attendance at either a District’s Student Attendance Review Board (SARB) meeting or a mediation meeting with the Santa Clara County District Attorney and District staff once your child accrues ten (10) unexcused absences of 30 minutes or more in a school year.
- Failure to comply with the law and education codes (EC 48205, 48260, 48262) may result in an infraction or misdemeanor.
Absences Due to Family Travel and Vacations
The District does not support the practice of taking trips/vacations on school days. Absences due to family trips are unexcused unless the absence is pre-arranged and a short-term independent study contract has been approved by the school principal.
Short-Term Independent Study During Travel
Parents may request a Short-Term Independent Study provided the student will return to school at least five (5) days prior to the last day of school. Such absences are unexcused unless it is prearranged and a short-term independent study contract has been approved by the school principal. Requests for Short-Term Independent Study will be evaluated by the school principal on a case-by-case basis after consideration of the criteria set forth below:
- Requests must be made at least ten (10) school days in advance of the planned absence
- Student must be in attendance at their assigned school for at least three (3) weeks prior to the commencement of the independent study
- Absences for this purpose must be for a minimum of five (5) school days and a maximum of ten (10) school days per school year and shall not occur during the Spring assessment period
- The student has not been declared habitually truant, receiving five (5) unexcused absences of 30 minutes or more in a school year
- The student possesses the necessary motivation, commitment, organizational skills, and academic skills to complete the work assigned
Student assignments under short-term independent study contracts are due on the first school day immediately following the student's return to school.
Report of Absence Form and Short-Term Independent Study Request Procedures
- A Report of Absence form should be filled out by the parent/guardian for any planned student absences. The school will work with parents to determine if the planned student absence is considered an excused or unexcused absence. Report of Absence forms are available here: English | Chinese | Hebrew | Japanese | Spanish.
- The Report of Absence form will be filed in the student’s cumulative file.
- At least ten (10) school days prior to the start of the absence, the parent/guardian may request a short-term independent study in the school site office by completing their portion of the Short-Term Independent Study Agreement. Short-Term Independent Study Agreements are available in all school offices.
- The secretary will inform the parent/guardian that the principal will review the request for a short-term independent study and has the right to deny this request. The parent will be notified within 48 hours only if the short-term independent study is denied.
- Once the principal has reviewed the Short-Term Independent Study Agreement and signed the approval, it will be given to the classroom teacher for a signature.
- The signed and completed independent study will be available to be picked up the last day of school before the absence is to begin.
- If the student is absent on the last day of school before the contract begins (whether excused or unexcused) the work will be available to be picked up for the student in the office between lunch and the end of the day. Work will not be faxed or sent to the student; it must be picked up in person by the parent/guardian.
- Independent Study work must be turned in on the day the student returns to school in order to be graded and calculated for attendance purposes.
- Report card grades may be affected due to incomplete Independent Study work.
Eaton is a closed campus for the security of our students and staff. Students may not leave the school campus during school hours. The parking lot is off limits to students after the first bell of the day.
If you need to pick up your child before the normal dismissal time, you must sign him/her out in the office. No child will be released without the appropriate office sign-out. If a parent is not picking up his/her student, the person picking the student up must be listed on the student’s emergency card or the office must receive written or verbal authorization from the parent.
Students are not to arrive at school BEFORE 8:45 a.m. There is no supervision on campus before this time. Teachers will pick their students up from the lunch tables when the bell rings. Parents/guardians are expected to pick up their students promptly upon dismissal.
Please be mindful that we have 4th and 5th grade classes still in session up to 3:35 p.m. Primary students are not to wait for older brothers or sisters unsupervised. We ask that all parents with lower grade students, please wait at the lunch tables between 3:05 -3:35. Any student who is not picked up within 15 minutes of dismissal, must wait in the office until their parents are contacted.
Before and after school supervision is provided for a fee through the Eaton School Child Development Center (408) 257-3570.
During Lunch and Recess
If you wish to have snack or lunch with your child, you can sign him or her out from the front office. You may not go to the lunch tables and sit with your child and other students.
Education Code Section 32210 states that all visitors, including parents, volunteers and district employees, must sign in at the office when school is in session. This policy is to ensure safety and order on campus and to minimize disruption to classroom instruction. Each visitor must wear a badge at all times during the visit.
Change of Address/Telephone Numbers
Please notify the office immediately of any changes in address, telephone numbers, emergency pick-up contacts, etc. In the event of an emergency or illness, it is imperative that the school be able to contact you quickly.
Communication With Home
We keep parents informed about our programs, special events, and other newsworthy items via our bi-weekly Eaton Eagle Newsletter, teachers’ monthly newsletters, and CUSD publications. Friday is set aside for sending schoolwork and such notices home. We encourage parents to take time to read their children’s Friday Folders. Your interest shows your child that you care about what is happening at school. If you have any questions or comments about the notices that we send home, please feel free to contact the office.
Independent Study Contract
Regular attendance is critical to your child’s success in school, and families are strongly encouraged to schedule vacations and other events outside of school time. However, if you know ahead of time that your child will need to be out for 5 to 10 days, please consider signing an Independent Study (IS) Contract with the school. Schoolwork will be assigned to your child to work on during the absence.
A student who is absent for more than 10 consecutive days, even if s/he is on an IS contract, will be dropped from the school’s roster. Upon return, the student will be re-admitted on a space-available basis. Contact the office for details.
Leaving Eaton School for Another School
Please notify the office in advance if your child will be leaving Eaton. This allows the school to prepare placement information for your child’s new school.
Eaton Elementary School and the Cupertino Union School District (CUSD) cannot be held responsible for any personal property of students and visitors/volunteers.
We have established the following parent observation guidelines in an effort to maintain uninterrupted instruction while you observe in the classroom:
- Wednesday has been designated as observation day.
- On the day of the observation, parents must first check in at the office and wear a visitor’s badge.
- Observations are for parents only and are scheduled for 15 minutes.
- Upon arrival in the classroom, please remain in the back of the classroom. Do not engage in conversation with the teacher, instructional assistant or students. The students’ papers and the teacher’s grade book are confidential.
A child must be physically residing in our attendance area for registration. The following original documents are required at the time of registration:
- Proof of Residence – a current PG&E bill AND another form of ID (e.g., driver’s license, bank statement, bank check, car insurance, etc.)
- Lease agreement or property tax bill
- Proof of Age – the child’s birth certificate or passport if born outside the US.
- Proof of Immunization – the child’s immunization record (e.g. the yellow card)
For more information, please check the CUSD website or call (408) 252-3000 ext. 110.
Use of School Grounds
Community organizations may request to use our school grounds during daylight hours when school is not in session. Please contact the office for the permit to submit to CUSD for approval.
Use of School Phone
If there is an emergency and a student needs to communicate with his/her parent during school hours, the teacher may send the student to the office to call the parent. Forgotten homework/books and arranging for after school social events are not emergencies and students will not be allowed to use the school phone for such purposes.
Please note that students will not be allowed to accept any call in class or step out of class to accept a call. In an emergency, the parent must contact the office and the office staff will locate the student immediately.
Animals On Campus
California Education Code Section 32210, California Penal Code Section 626.8, and CUSD Policy, Administrative Regulation 330, stipulate that animals (e.g. horses, dogs, cats) are NOT allowed on school grounds, as posted on the metal signs located on the perimeter fence. Any animal, however, that is necessary under the Americans with Disabilities Act (ADA) of 1990 will be allowed.