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What Is Proofreading?

Proofreading is the process of examining your text carefully to find and correct mistakes in grammar, typographical errors, spelling, and style, to ensure there is absolutely no error. In other words, it mainly focuses on correcting superficial errors in syntax, grammar, spelling, formatting, and punctuation in the final document. It is always done at the end of the writing process as the last step before you submit your document or text to be published.

You may be a good writer, but detecting faults may not be your strength. This is typically the case when it comes to checking your own writing. However, certain individuals have outstanding proofreading skills; it is such individuals that we employ as our editors and proofreaders. Our proofreaders are 100% competent with grammar, excellent at detecting punctuation mistakes, and will notice common spelling mistakes and syntax errors that the electronic spell checkers fail to detect. If you have an important academic paper or an essay to submit, make sure it is properly proofread. We guarantee that after your paper has been proofread by our editors, it will climb a few quality notches and be far from mediocre writing. Get your essays and term papers proofread by a professional proofreading service!

The Difference Between Editing and Proofreading

Many people think that editing and proofreading are one and the same, but they are not! Editing and proofreading are two distinct words in the publishing process. Every document or text needs both editor and proofreader. All publishing houses have both, and sometimes put a written piece through various editing levels before it ever hits the proofreading stage. So, how do these two terms differ?


Editing is about making suggestions and revisions about the text or document, focusing on improving the flow, accuracy of the language and the overall readability as well as checking for spelling and grammar. In other words, it involves a detailed content review for the transition between paragraphs and ensures that your evidence really backs up your argument. When performing an edit, editors are looking for consistency and clarity in your thoughts to ensure that your written content gives the impression that language comes naturally from you, even if it does not. The editors examine the content, structure within paragraphs, clarity, citations, style and overall content structure.


Proofreading, on the other hand, is the last stage of the editing process. It is, therefore, an affordable service, still, performs a crucial role. It focuses on correcting surface errors in writing such as spelling, grammar, punctuation, and other language mistakes. The proofreading process detects anomalies such as different language sets, faulty assumption about sentence structure, grammar, field-specific terminologies, and embedded information. This means that we must seriously review documents without relying on grammar and spell checks to perform it for us. It provides quality assurance for your content but should be done only after your document or text is edited.

Main Proofreading Strategies

Proofreading can be a daunting process, especially when you are not sure where to begin or what the process entails. If you are ready to proofread your content, you should do so thoroughly and carefully. Although it is critical to review your work and seek opinions of others, the following proofreading strategies may prove useful:

  • Leave yourself plenty of time

After you have finished editing your content, leave it for 30 minutes, a day or two, or even a week. This will allow you to approach proofreading with fresh mind and eyes.

  • Prepare a list of what to look for

Keep the list of errors you always make. The list will help you manage your time and not feel weighed down by proofreading. Get the list of the common errors and mistakes you always make.

Reading from your computer is not an effective way to proofread. Print a hard copy of your content will help you detect spelling, grammar, style and punctuation errors.

Reading aloud will enable to detect run-on sentences, organization issues, awkward transitions and other grammatical mistakes that you might not detect while reading silently. You can do it to yourself, do it to your friends or let your friend read your content.

Many errors or mistakes in writing happen because we rush. Read carefully and slowly to give your mind and eyes enough time to recognize/spot errors.

Try to read each sentence one at a time, starting from the end of the paper document, instead of the beginning. This will force you to pay attention to every sentence rather than the whole idea in the paper.

  • Look for a particular error at a time

Check a particular error at a time. Identify punctuation, citation, grammar, spelling and other grammatical errors separately. You might get confused or fail to detect some errors when looking for them at one go!

The Purpose of Proofreading

It is a hard fact that computer spell checker cannot catch all mistakes on your text. More specifically, it won’t catch inconsistencies, omitted words, spelling errors, punctuations, grammar and other analytics details in your content. So, how will you solve the situation? Of course proofreading!

  • Proofreading allows you to include everything you wanted in any piece of writing
  • It helps you remove any little, unnecessary mistakes or errors you may have made
  • It gives you a chance to review your work and include anything you might have missed
  • It can help you get extra marks in your exams that could make the difference in your entire grade
  • It improves the quality of your material, and I’m very sure you will earn more compliments
  • Even in this technological age, there is no substitute for a professional traditional proofreader
  • The professionally proofread copy will improve the understanding of your readers and ensure that you are passing the message you wanted to.

How to Proofread a Paper

Proofreading is not just about casting a glance over a piece of content you have created; it requires serious concentration to focus on the errors and layout. Unfortunately, errors are difficult to detect, so it is important to read word by word to ensure you miss nothing. Because it involves correcting minor mistakes, it does not require a lot of rewriting. Here is a step by step on how to proofread a paper:

Editors can professionally proofread your document to ensure it is precise, well-written and easy to read. It is critical to carefully proofread all your written materials before making them public. Proofreading is an essential part of your writing process: not just icing on the cake.

Proofreading Tips

Proofreading your own work can sometimes be a challenging task. This is because you already know the content, have the picture in your mind and, as a result, you tend to skim over words. Besides, you know your own voice, so even if you have errors in your writing, you might not hear or see them.

Here are some tips on how to proofread:

  • Don’t proofread until you are completely finished with writing and editing
  • Read it silently and also loudly
  • Read it slowly
  • Read it backward to focus on spelling errors
  • Print it and read it
  • Point your figures, while reading one sentence at a time
  • Don’t proofread for all mistakes at once
  • Forget the story and read it as a stranger to the content
  • Take note of the mistakes and errors
  • Get familiar with your common mistakes
  • Get someone else to read it for you
  • Check format last

Why Is It Better to Find a Service for Proofreading

Proofreading is something that even the world’s greatest writers find difficult to deal with. It requires you to have fine eyes to spot all errors and mistakes in a long piece of work. Proofreading can mean the difference between the grade you absolutely get and the grade you want. So, it is advisable to get a highly qualified team of professional proofreaders who can guarantee you a satisfying final result.

Don’t let errors or mistakes tarnish your work, whether it is an essay, research paper, business communication, thesis and any other college assignment – ask our writers to proofread your paper! Remember, proofreading isn’t similar to editing. It has nothing to do with creativity: it is a science that needs a process.


Specializing in ESL editing, Gold editors are the cream of the crop, which means they are chosen because of their ability to correct your English to make it read perfectly and tend to make the most edits to documents. They'll correct your spelling, grammar, word choice, flow, consistency, run-on sentences, sentence fragments, and punctuation. Your editor will provide comments to guide you through any necessary improvements. Due to a Gold editor's higher education and proven editing ability, they truly excel when editing professional documents, dissertations, theses, academic journals, and all other English written works. Remember, Gold editors don't just proofread your paper, they thoroughly edit it until it reads perfectly!


Bronze editors are knowledgeable on a variety of subjects and specialize in proofreading and lightly editing your final draft or a non-ESL document. They have an eye for detail and catch what you may have missed.


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